Problem Prioritization

Problem Prioritization

Prioritize problems that were discovered during research so the team can focus on the most important ones

Phases

Discovery Remote

Suggested Time

60-120 min

Participants

Core team


Why do it?

Problem Prioritization helps us understand “what are the first set of problems that need solving?”. We do this by factoring in the intersection of all the things that are important to the business and the users. This exercise gives us the ability to focus our solution generation on a specific problem.

When to do it?

During Discovery & Framing, after conducting and synthesizing exploratory research.

What supplies are needed?

  • Whiteboard or digital version like Miro
  • Painter’s tape
  • All problems you’ve identified in previous workshops

How to Use this Method

Sample Agenda & Prompts

  1. Gather all the problems you discovered from research

  2. If there are many (roughly 20+), first do a culling exercise by asking yourselves “Is this problem related to our goals?"; sort each problem/pain into a “No” or “Yes” pile on the wall.

  3. Create a 2x2 with the painter’s tape and label the axes as follows:

    • X-Axis –> Low User Pain (left) to High User Pain (right)
    • Y-Axis –> Low Frequency (bottom) to High Frequency (top)

    Tip: Optionally, you can generate different 2x2 criteria by asking the team “What makes a problem worth solving?”. Some other 2x2 examples include: higher user pain vs. higher impact (e.g. affects most users); higher user pain vs. higher business pain (e.g. in terms of lost revenue); higher impact vs. higher immediate need.

    Empty 2x2 diagram

  4. Plot the problems/pains on the 2x2.

    2x2 diagram showing stickies in each quadrant

  5. Depending upon the size of each problem/pain, strive to end with a list of the top 3-5 problems/pains.

    Tip: If there are too many priority problems in the top right quadrant, re-draw the axes within that quadrant to further separate the problems. Remember that this is possible because the axes are relative, not absolute. Keep adjusting until you land somewhere manageable.

Success/Expected Outcomes

Success is achieved when the team agrees to the top 3-5 problems on which it will focus.

Facilitator Notes & Tips

The timing of this activity varies along with the number of problems identified in the research process, so prepare accordingly. It can also be beneficial to timebox conversation of each problem in order to ensure the team maintains forward momentum.

Real World Examples

Two by two chart plotting problems by frequency and intensity

A group of people discusses priority in front of a whiteboard with two by two chart on it

Two by two chart with top problems prioritized